Bylaws

  • ARTICLE I: Name, Area, Address

    • Section 1 Name

      • The name of this organization shall be the Richmond Beach Community Association (hereinafter referred to as the "Association").

    • Section 2 Area

      • The area included within the community of Richmond Beach shall be considered to be bounded on the North by the Snohomish-King County line, on the South by 190th Street NW and the community of lnnis Arden, and on the East by 8th Avenue NW, and on the West by Puget Sound.

    • Section 3 Address

      • The address of the Association is:
        Richmond Beach Community Association
        P.O. Box 60186
        Richmond Beach, WA 98160

  • ARTICLE II: Purpose

    • Section 1

      • It shall be the purpose of the Association to promote the welfare of the community of Richmond Beach, Washington, and to encourage civic betterment among its residents.

    • Section 2

      • The Richmond Beach Community Association is a not-for-profit corporation, organized and existing under the laws of the State of Washington. The Association shall not engage in any activities or exercise any powers not permitted under Section 501(c)(3) of the Internal Revenue Service Code of 1954.

  • ARTICLE III: Membership

    • Section 1

      • Membership is available to any person of legal voting age In Washington State who subscribes to the interests of the Association. Membership shall consist of two classes: individual membership and associate membership. Individual membership is available to any person who resides within the geographic area of Richmond Beach. An individual member is entitled to engage in all activities of the Association. Associate membership is available to any other interested person.

    • Section 2

      • Use of the Association to promote special interests of any individual or group is prohibited. Upon due notice as provided for by these bylaws for special meetings, a hearing shall be held by the Board of Directors, and on majority vote of the Board, any member violating the purpose of the Association shall be suspended.

    • Section 3

      • No person shall be denied any right of membership on the basis of race, sex, religion, color, national origin, handicap or political affiliation.

  • ARTICLE IV: Directors, Officers and Board of Directors

    • Section 1 Directors

      • (a) There shall be nine persons on the Board of Directors of the Association, each elected to serve a two year term by a majority vote of the Association's Individual members voting at the annual election In May.
      • (b) Directors shall serve no more than three consecutive two-year terms (six years).

    • Section 2 Officers

      • (a) There shall be four Association officers designated as President, Vice-President, Secretary and Treasurer of the Board of Directors and of the Association.
      • (b) Four members of the Board of Directors shall be elected as officers by the Board of Directors at the first Board meeting following the annual election. Officers shall hold office for the ensuing year or until their successors have been elected and have taken office.

    • Section 3 Board of Directors

      • (a) The executive, financial and general administrative functions of the Association shall be vested in the Board of Directors (hereinafter referred to as "Board").
      • (b) Interim vacancies of Officers or Directors shall be filled by appointment by the Board until successors have been elected at the next annual meeting.
      • (c) Failure of a member of the Board to attend any three consecutive Board meetings shall be considered as resignation from office, except in the case of illness or leave of absence granted by the Board.
      • (d) The Board shall set policy and oversee all publications of the Association.
      • (e) The Board shall appoint the auditor on an annual basis in June and ensure that the annual audit is completed and reported to the membership by the September General Meeting.

    • Section 4

      • All Officers and Directors shall be Individual members of the Association.

    • Section 5

      • The Officers and Directors shall serve without remuneration.

  • ARTICLE V: Duties of Officers

    • Section 1 President

      • The President shall: provide agenda and minutes one (1) week in advance of Board and general meetings; preside at all meetings of the Association; call such special meetings as may be necessary; appoint committee chairs; serve as the final authority, within this jurisdiction, on the Constitution and bylaws; be authorized to sign checks or make other financial transactions on behalf of the Association as directed by the Board; and conduct both internal and external business on behalf of the Association. The President may appoint temporary committees as deemed necessary provided such appointment does not conflict with other provisions of the Bylaws.

    • Section 2 Vice President

      • The Vice President shall: preside at all meetings in the absence of the President; and assume all powers and duties of the President should the President be unable to so perform. The Vice President shall be the Program Committee Chair and shall be responsible for developing topics and acquiring speakers for general meetings as recommended by the Board.

    • Section 3 Secretary

      • The Secretary shall: keep a record of the minutes of all meetings of the Association and Board; conduct appropriate correspondence as requested by the Board; maintain a file of minutes, correspondence, and other written material pertinent to the Association's operations. The Secretary shall provide minutes to the Board no later than two weeks from the date of the Association's meetings.

    • Section 4 Treasurer

      • The Treasurer shall: receive all monies of the Association and deposit or invest them as directed by the Board; disburse monies as directed by the Board; keep accurate and complete records of all financial transactions; furnish a financial report at the business meetings of the Association or as called for by the President and/or Board; and submit records and accounts for audit on an annual basis by an auditor appointed by the President. The Treasurer shall prepare other financial statements as required by law. The Treasurer shall be responsible for collection of newsletter advertising fees and receipts and maintaining funding and records of the postal account.

    • Section 5

      • All Officers of the Board shall surrender all property and records to incoming Officers at or before the first Board meeting of the year.

  • ARTICLE VI: Operations

    • Section 1 Dues

      • Annual membership dues are $15.00 per person per year. Annual dues shall become effective on the date paid. Nonpayment of dues shall result in loss of membership.

    • Section 2 Calendar

      • The fiscal year and the operating year of the Association shall be July 1 to June 30.

    • Section 3 Meetings

      • The regular meetings of the Association shall be open to the public and shall be held on the second Tuesday of every month, September through June. The regular time for the call to order shall be 7:30 p.m. Provided previous notice has been given at least one month in advance, the Board may change the date and time of the regular meetings. A quorum shall be required to conduct any business.
      • The annual business meeting of the Association shall be held on the second Tuesday of May each year, concurrently with the May regular meeting. Special business meetings may be called by the President or by petition of ten (10) members. Notice of any special business meeting shall be given by mail to the membership, postmarked at least five (5) days prior to the meeting date. Publication of a special business meeting In the newsletter shall be considered adequate notification if the newsletter is mailed at least 10 days prior to the special meeting.
      • The Board shall meet monthly at their discretion.

    • Section 4 Quorum

      • Nineteen (19) individual members shall constitute a quorum for any general business or special meeting. Six (6) members of the Board shall constitute a quorum for Board meetings.

    • Section 5 Voting

      • Only those individual members whose dues have been current for 30 days or more are entitled to vote. Unless otherwise provided, a majority vote of the individual members present and voting shall rule. No votes shall be by proxy.

    • Section 6 Elections

      • The Board shall appoint a Nominating Committee in February. The Nominating Committee shall prepare a list of nominees for the Board of Directors and make a recommendation for a newsletter editor, shall obtain the candidates' acceptance and shall present the slate at the business meeting when the elections are scheduled. Additional nominations may be made from the floor at the time of the election, provided that the nomination receives the consent of the nominee. Members of the Board of Directors shall be elected by written ballot. The new Directors will assume their duties at the next meeting of the Board.

    • Section 7 Checks

      • The President, Treasurer and Secretary shall be authorized to sign checks.
      • Two signatures shall be required.

    • Section 8 Rules of Order

      • Unless otherwise provided, Robert's Rules of Order, Revised, shall govern the procedure for all meetings.

  • ARTICLE VII: Publication Policy and Procedures

    • Section I

      • The Association may publish a newsletter or other materials to provide news and information of community interest to the residents of Richmond Beach.

    • Section 2

      • The Board of Directors shall be responsible for setting publication policies.

    • Section 3 Editor

      • The preparation, production and distribution of published material, including all editorial and business functions, shall be administered by the newsletter editor who is appointed in June by the Board of Directors. The editor may or may not be an elected member of the Board. The editor is accountable to the Board for all matters relating to the Association's publications and shall provide a report at each regularly scheduled meeting of the Board Including the following: an income and expense statement; editorial matters relating to format; projected content and reader feedback; and production, circulation and advertising concerns.

    • Section 4 Frequency

      • The newsletter is published monthly, except July and August. This schedule may be changed by the Board.

    • Section 5 Circulation

      • The newsletter shall be distributed through the mail to all residents within Richmond Beach. Additional copies shall be made available for distribution at local businesses and public offices.

    • Section 6 Editorial Content

      • The content of the newsletter shall be guided by the purpose of the Association. The newsletter shall not provide a forum for personal opinions regarding social, religious or political issues. The newsletter may print letters from readers at the discretion of the editor. All articles shall carry a byline. Major format changes shall be approved by the Board.

    • Section 7 Business Operation

      • The newsletter shall make every effort to be self-supporting through advertising revenues. In the event this is not possible, the Association shall provide the necessary financial support to the extent practical. By July, the editor shall submit an annual budget to the Board for approval. Advertising shall be obtained and monitored by the editor or an appointed advertising manager. A rate sheet, including payment procedures and content and design requirements, shall be prepared annually. Business arrangements with display advertisers (nonclassified ads) shall be documented by a simple contract, a copy of which shall be submitted to the Treasurer. Financial records, including payments and receipting, shall be the responsibility of the Treasurer.

  • ARTICLE VIII: Amendments

    • Section 1

      • Any member may propose a written amendment to the Bylaws to the Board. Before the amendment can be submitted for consideration of the membership, it must be approved by the Board or bear the written endorsement of at least nineteen (19) members.

    • Section 2

      • Notice of any proposed amendment approved or endorsed as provided in Section 1 shall be given by mail to the membership, postmarked at least five (5) days prior to the meeting date. Adoption shall require affirmation by two-thirds of the votes cast by ballot at a regular business meeting for which due notice has been given. Amendments shall become effective immediately upon adoption by such two-thirds majority vote. Announcement of the proposed amendment in the newsletter shall be considered due notice provided the newsletter is postmarked at least 10 days prior to the meeting.

  • ARTICLE IX: Dissolution

    • In the event of dissolution of the Association, any remaining assets after discharge of all liabilities and obligations shall be transferred to one or more organizations exempt under Section 501(c)(3) of the Internal Revenue code of 1954. No part of the net earnings of the organization shall insure to the benefit of any private shareholder or individual.

(May 2006)